Built on statute, not on software
The public record, kept properly.
Board paperwork, handled.
The Board Secretary is done-for-you board administration for special districts and small public boards. Record your meeting and email us the audio — we draft the minutes, the next agenda, the notices and the resolutions, checked against your bylaws and current state law, delivered before the statutory deadline.
Thirty minutes with both of us, free. Bring any question — it is not a sales call, and anything contested still goes to your district’s attorney. The free first month can be set up on the same call.
In plain terms
Three steps, every month
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You record the meeting
Run your board meeting the way you always have. Record it on whatever you like, and email us the audio file. That is the whole job on your side.
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We draft everything
Minutes with motions verbatim — movers, seconders, per-member votes, action list — plus the next agenda, hearing notices and resolutions, checked against your own bylaws and current state law.
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You sign, it posts
Drafts arrive before the statutory deadline for your officer of record to review and sign. Signed records post themselves to your managed district website and file into your records hub.
Proof, not promises
Read the actual work
No testimonials, no logos — just the documents. These are the first pages of a sample agenda and sample minutes, prepared for a fictional district to Arizona’s open-meeting requirements. Your documents are built to your own state’s.
Where we work
Anywhere in the United States, built to your state’s rules
There are 39,555 special district governments in the United States, and all fifty states and the District of Columbia have an open meeting or sunshine law — every state had adopted one by 1976. What there is not is a national standard. The requirements vary state to state, and that is exactly the reason to hire someone rather than buy a template.
So we build to your state’s open meeting law and your state’s records retention schedule, not to a generic one. Arizona is where we started and where we are deepest — it is worked through in full on the compliance page, as an example of the level we work at. We learn your state’s rules before your first meeting.
The same four obligations almost everywhere
Posted some minimum time before the meeting.
Open to the public within some window afterwards.
Justified by a specific statutory exemption.
Kept on a published retention schedule.
The shape is the same almost everywhere; the numbers behind it are not. The deadlines, the citations and the retention periods differ by state, and yours are established in writing during onboarding, before the first meeting we work on. District count: U.S. Census Bureau, 2022 Census of Governments.
The reminder system
No deadline depends on memory
Scheduled email reminders run on a fixed monthly rhythm: agenda items due, drafts ready with the post-by date, then a posted confirmation once the record is up. The cycle runs whether or not anyone remembers it — that is the point.
One provider, one monthly fee
No gap for a deadline to fall into
The usual arrangement
A minutes company here, a website company there — and between them, a hand-off nobody owns. The minutes get drafted but not posted; the website is live but stale. The deadline falls into the gap between two invoices.
The Board Secretary
One provider drafts the documents, runs the reminders, keeps the records hub and manages the website — so the same hands that draft the record also post it. One monthly fee, no seam in the middle.
We are also your website management company
One provider, all the way to the public
Every engagement can include a fully managed district website — we design it, host it, secure it, keep it updated and keep it accessible, because a district site that cannot be read by everyone is a compliance problem, not a cosmetic one. When your officer of record signs, the record posts itself on the statutory clock. No one on the board touches a webpage — ever.
Legal compliance and ease of use are the whole design brief: posting deadlines met by the same hands that drafted the document, an archive the public can actually search, and nothing for a volunteer board to learn or maintain.
Where we stop
The boundaries are the trust story
The board’s Secretary stays the Secretary; the district’s attorney stays the attorney. We do the paperwork behind them — and never cross these lines.
Your elected and appointed officers hold their offices. We support them.
Contested matters go to the district’s attorney, where they belong.
Public money never passes through our hands. Documents, never dollars.
Elections stay with the officials the law assigns them to.
The Board Secretary provides administrative document preparation and board-secretary support. It does not provide legal advice, hold public funds, or serve as a statutory officer; contested matters are referred to the district’s attorney.
The founders
A father-and-son firm
Cooper Munson builds and runs technology services for small operators; James Munson spent twenty-plus years selling and servicing B2B software to institutional buyers. Between them: recurring paperwork produced correctly on deadline, for buyers who care about reliability.
Start here
A call first. Then a free month.
Every engagement starts the same way, and neither step costs anything or commits the board to anything.
Thirty minutes with both Cooper and James Munson. Bring any question the board is carrying — posting deadlines, retention, what your bylaws require of the secretary, or how other districts handle it. Nothing is sold on the call, you keep every answer, and anything contested goes to your district’s attorney; we are not lawyers.
Set up on that same call if you want it: send one recording from a meeting you’ve already held, and get finished minutes and a compliant agenda back — yours to keep regardless. Nothing to sign, nothing to pay, and no follow-up if you would rather think about it.